April Minutes

Estacada Public Library

Board of Trustees

Budget Workshop Summary - APPROVED

April 24, 2014, 5:00 p.m.

Flora Room

 

Meeting Called to Order

Pres. Sager called the meeting to order at 5:05 p.m.

Present:  Pres. Suzanne Sager, Dir. Kraig Bartel, Dir. Janet Bowen, Dir. Earlean Marsh,
Dir. Jane Troeh, Library Director Michele Kinnamon.

The purpose of the meeting was to discuss the proposed Library Budget for FY 2014-2015. City Recorder Carey was unable to attend the meeting as planned. The board asked LD Kinnamon questions about specific items in the budget. Dir. Bartel said he had further questions regarding the exact amount the City of Estacada takes from the library budget. LD Kinnamon pointed out that CR Carey had prepared spreadsheets that specified the amounts. Dir. Bartel stated he would contact CR Carey for clarification. The Board agreed that the library is in very good financial shape and that the budget going forward looked sound.

The workshop was adjourned at 5:29 p.m.

 

Estacada Public Library

Board of Trustees

Meeting Minutes - APPROVED

April 24, 2014, 5:30 p.m.

Flora Room

 

Meeting Called to Order

Pres. Sager called the meeting to order at 5:30 p.m.

Present:  Pres. Suzanne Sager, Dir. Kraig Bartel, Dir. Janet Bowen, Dir. Earlean Marsh,
Dir. Jane Troeh, Library Director Michele Kinnamon.

Public Input

There was none. 

Review of minutes from the March 27, 2014 Meeting

Pres. Sager presented the minutes March 27, 2014 for review by the board. Dir. Marsh

made a motion to approve the minutes as presented. Dir. Bowen seconded the motion. The motion passed unanimously. 

Director’s Report

Financial Report – LD Kinnamon stated that the budget is still on track and maintenance bills are coming in for payment.

LD Kinnamon reviewed the monthly statistics and reported that the usage stats had increased in most areas. She noted that nearly 600 library cards had been issued to new Estacada patrons so far this fiscal year.

The computers that were approved for purchase in the March meeting have been purchased.

Maintenance Update – LD Kinnamon reported that drywall repair is finished but needed to be painted, which she will do since it covers such a small area.

LD Kinnamon gave a brief report on sessions she attended at the April Oregon Library Association conference, which included: “Public Libraries as Economic Drivers,” “Library Brand Advocacy,” and a session on maker spaces, a topic which was discussed during the library’s recent master plan meetings.

Partnerships & Collaborations

LD Kinnamon reported that the Bike Friendly business sign she purchased came in and is posted in the front window of the library. This is in support of the City’s new bike pavilion and bike friendly initiative. The Portland Society for Calligraphy William Stafford Centennial show will be in the library from May 7 to June 4. The Library will also feature in the Estacada News annual Visitor’s Guide as LD Kinnamon wrote an article for inclusion.

New Business

Budget FY 2014/15

The board voted on the budget as discussed in the 5 p.m. workshop. Dir. Troeh moved that the budget be approved as presented. Dir. Bartel seconded the motion. The motion passed unanimously.

LD Kinnamon presented a proposal to donate the library’s discarded computers to the Estacada School System. A collaborative relationship has developed between the school district and the library. LD Kinnamon discussed the district’s need for computers with their technology staff and was told that these would suit their needs.  Currently, nine public computers (Gateway) are at Library Network. Dir. Troeh moved that the library donate the computers to the school system. Dir. Marsh seconded the motion. The motion passed unanimously. Dir. Bartel stated that he was in favor of the donations but he would like to vote on the donations each time the library has surplus computers to discard.  Dir. Troeh amended her original motion to state that the board approve specifically nine computers be donated to the school system. Dir. Marsh stood by her original second of the motion. The motion again passed unanimously.

Library Sign Bid review

Dir. Marsh thanked David Bugni for all his work on the library sign project and the board all agreed that his assistance was crucial to the project. Dir. Bartel agreed with Mr. Bugni’s assessment of the four companies that submitted bids. One company disqualified itself by not having adequate insurance. The board discussed contacting references of the leading sign company. Mr. Bugni suggested going ahead with approving the bid from Integrity Signs pending reference approval so the project can keep moving forward. Bugni agreed to write a summary of the sign project for presentation to the Estacada Area Literary Foundation for funding.  

LD Kinnamon suggested asking the Literary Foundation for the entire cost of the sign, which would allow the Foundation to decide how much of that amount it would fund.

Dir. Bartel made a motion to move forward with Integrity Signs of Oregon contingent on approval of their shop drawings and reference checks and that the board request full funding from the Estacada Area Literary Foundation. Dir. Marsh seconded the motion. The motion passed unanimously.  

Executive Session

Pres. Sager led the meeting into Executive Session, pursuant to ORS 192.660(2)(h), governing Real Property Transactions.

After discussion, the meeting returned to Open Session. Dir. Marsh made a motion to pursue the topic discussed in Executive Session. Dir. Bartel seconded the motion. The motion passed unanimously.

 

Old Business

There was none. 

President and Trustee Comments

Adjournment

            The meeting was adjourned at 7:05 p.m.

 

Next Meeting

Thursday, May 22, 2014, at 5:30 p.m., Flora Community Room