May Minutes

Estacada Public Library

Board of Trustees

Meeting Minutes - APPROVED

May 22, 2014, 5:30 p.m.

Flora Room

Meeting Called to Order

Pres. Sager called the meeting to order at 5:35 p.m.

Present:  Pres. Suzanne Sager, Dir. Kraig Bartel, Dir. Janet Bowen, Dir. Earlean Marsh,
Dir. Jane Troeh, Library Director Michele Kinnamon.

Public Input

None

Review of minutes from the April 24, 2014 Meeting

Pres. Sager presented the minutes March 27, 2014 for review by the board. Dir. Marsh made a motion to approve the minutes with revisions as noted. Dir. Troeh seconded the motion. The motion passed unanimously.

Director’s Report

Statistical Reports  

·         The four-day dahlia sale made $689. Volunteers from the Friends of Estacada Library and Garden Club assisted with the sale. The Friends group will take over the sale in future years.

·         The computers that were approved for purchase in the March meeting have arrived and will show on next month’s statement.

·         The monthly circulation statistics showed slight fluctuations as usual, with growth in number of library cards issued to a total of nearly 700, and an increase in Library2go checkouts.

Maintenance Update

Soap dispensers have been stolen and vandalized; two new ones ordered. Upholstery and carpet cleaning scheduled to be done over Memorial Day weekend. 

May 19 Report

Library was closed May 19 for taping of the TV show The Librarians. We received payment and staff costs for use of the facilities.

Computer Donation Update

Although initially our contacts at the Estacada School District said our computers would suit their needs it was later determined upon review of the computer specs that memory capability was not adequate. The computers that were to be donated to the district will be recycled through the county’s recycling program.

Old Business

Library Outdoor Sign

Integrity Signs is scheduled to sign the contract Thursday, May 29 at City Hall and will pick up our 50% deposit check at that time. Dir. Bartel thanked LD Kinnamon for sending a thank-you letter to the Estacada Area Literary Foundation for their donation to pay for the sign. 

New Business

Dir. Jane Troeh announced her resignation from the Library Board. She is moving outside the district and is no longer eligible to serve.

President and Trustee Comments

Board members expressed thanks and appreciation for Dir. Troeh and her board service.

The Board decided to submit a letter to the Estacada News acknowledging the Literary Foundation and its role in funding the outdoor sign. Dir. Sager will compose it with input from the group.

Adjournment

            The meeting was adjourned at 6:20 p.m.

Next Meeting

Thursday, June 26, 2014, at 5:30 p.m., Flora Community Room